Dep. of HR, Admin & Finance

Who We Are

The Human Resources, Administration and Finance Department is the Ministry's central support unit. It manages personnel, administrative services, financial planning, procurement, logistics, and assets to ensure that all departments operate effectively and in compliance with public financial and administrative regulations.

Department Mandate

The Human Resources, Administration and Finance Department manages the Ministry's personnel, administrative services, financial management, logistics, assets, and communication systems to ensure effective and efficient institutional operations.

Functions & Responsibilities

• Develop and implement human resource policies and systems, including recruitment, promotion, performance management, staff development, and disciplinary procedures, while maintaining accurate personnel records and ensuring compliance with civil service regulations.
• Prepare and manage annual budgets, medium-term expenditure frameworks, and financial forecasts, ensuring effective planning and resource allocation.
• Monitor budget execution, maintain accurate financial records, and produce timely financial reports in compliance with public financial management laws and audit requirements.
• Manage procurement processes in accordance with established regulations, ensuring transparency, accountability, and value for money.
• Oversee logistics, supply chain operations, inventory control systems, and the management, maintenance, and utilization of Ministry assets, facilities, and transport services.
• Ensure effective administrative and operational systems, including data security, system integrity, and efficient internal communication mechanisms.

Internal Structure

This department comprises the following sections:

• Human Resources Section

  Manages all personnel functions, including recruitment, appointments, performance management, staff development, and disciplinary processes, while ensuring compliance with civil service laws and maintaining accurate personnel records.

• Finance Section

  Handles financial planning and management, including budgeting, expenditure control, financial reporting, and ensuring compliance with public financial management regulations and procedures.

• Administration and Asset Management Section

  Ensures effective administrative support and oversees the management, maintenance, and control of Ministry assets, including facilities, vehicles, equipment, and inventory. Maintains accurate asset records, promotes proper utilization, and ensures systematic lifecycle management in line with established administrative and asset management standards.

• Procurement & Logistics Section

  Manages procurement processes in line with applicable regulations, ensures transparency and value for money, and oversees logistics, supply chain operations, and the timely provision of goods and services.

Leadership

• Director: [Position Holder]
• Deputy Director: [Position Holder]

Reporting Line

This department reports to the Director General of the Ministry of Justice and Constitutional Affairs Jubaland (MOJCA).